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The agents · Intake

The complete file before the keys.

Registration, tracker, insurance, inspection: the Intake agent runs each vehicle's entry sequence, chases the lessor when a document drags, and files your scans against the right vehicle.

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15 steps a typical sequence, composed from one sentence1 ZIP of scans is enough: AI-filed to the right vehicle0 chasers to think about: the lessor is chased on its own
Does alone
✓Opens an intake sequence for every vehicle created
✓Tracks every step with its deadlines and blockers
✓Chases the lessor or dealer when a document drags
✓Reads your scans (registration, insurance) and files them to the right vehicle
Asks you
Rule on doubtful documents: an unreadable plate, an ambiguous file
Approve the arrival inspection
A typical morning
Monday, 40 vehicles delivered.
Every vehicle created opens its sequence: purchase order, registration, tracker fitted within 5 days. On Wednesday three registration cards are missing: the dealer has already been chased. You only see what requires a decision.
Console preview · demo data
The checklist of an arriving vehicle

Fifteen steps between the purchase order and the first job.

An ordered vehicle is not a vehicle that earns. Between the two sit about fifteen documents, most of which do not depend on you: that is where the most expensive days in the fleet are asleep.

Step 1

The vehicle exists before it arrives

From the purchase order it enters the ledger in a pending state, with its expected delivery date. It counts in the fleet, it does not earn yet.

Steps 2 to 8

The documents gather

Registration, insurance certificate, acceptance report, keys, plates. Each filed document ticks its step; a bulk drop ticks the checklist exactly like a manual one.

When it stalls

The lessor gets chased, not you

A step past its deadline becomes a draft chaser to the lessor or the dealer, with the order number and the history. You approve, the agent sends.

your approval
Steps 9 to 14

Commissioning

Inspection, equipment, telematics box, initial condition photos. The starting mileage is the one that will anchor excess-mileage billing, so it is not typed from memory.

Step 15

It leaves

Assigned to a driver, contract activated, first rent scheduled. The vehicle goes from costly to productive, and the exact date is written down.

The number to watch is not how many steps there are, it is how many days pass between delivery and the first job. Every day saved there is a day of rent gained across the whole contract.

Frequently asked questions

Can I define my own steps?

Yes, in one sentence: "new electric vehicle, long-term lease: tracker within 5 days, inspection on arrival". The agent composes the sequence, you adjust it, everything is versioned, and every vehicle created follows it.

What about a fleet already on the road?

The "takeover" profile imports the existing fleet without replaying intake: episodes close immediately, only new vehicles run the full sequence.

Which documents can it file?

Registration card, insurance, delivery report, purchase invoices: send a ZIP of scans and each document is attached to its plate. An ambiguous document becomes a card to decide, never a wrong file.

The team: Billing · Collections · Sales · Intake · ContractsThe whole team →
The rest of the team
Billingissues, chases, collectsCollectionsthe ledger, every morningSalesqualified inboundContractsterms before the term
How much are you losing today?
No theoretical number: we measure it with you. In 30 minutes on your real fleet, or quantified from 6 months of history, delivered within 48 hours.
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No commitment. Nothing changes with your current tools or insurer.